ACBC National AGM 2023
National Annual General Meeting 2023
Meeting Notice
Dear Members
Notice is given that our National Annual General Meeting will be held as follows:
Time and date
1:00pm AEDT 21/11/2023
Format
To enable as many members as possible to attend, the meeting will be held as a virtual meeting via zoom.
Agenda
At our National Annual General Meeting, the following business is scheduled to take place:
1. Welcome and Acknowledgement of Country
2. Confirm the 2022 National Annual General Meeting Minutes
3. Hear from the National President
4. Hear from the National Treasurer
5. Receive and consider the FY23 Special Purpose Report
6. Elect Nominated Office Bearers
Consider and, if thought fit, pass the following resolutions as separate ordinary resolutions:
Resolution 1 – That David Olsson be elected as President
Resolution 2 – That Jingmin Qian be elected as Vice President
Resolution 3 – That Lucy Peng be elected as Treasurer
7. Any other business
Further information
For further information, please refer to the attachment.
Questions
If you have any questions about the agenda, the resolutions or the process, please e-mail cosec@acbc.com.au
By order of the Board
Mary Studdert
Company Secretary
E-mail: cosec@acbc.com.au
Date: 01/11/2023
Further information
1. Attending
In accordance with clause 12.1 of the Constitution, to be eligible to attend the meeting you must be:
(a) a current and financial member
(b) a representative of a current and financial member
(c) a proxy of a current and financial member
(d) a director, company secretary or auditor
To attend the meeting, please register no later than 1:00pm AEDT 20/11/2023.
Upon registering, we’ll e-mail the zoom access link and passcode to you no later than 5:00pm AEDT 20/11/2023.
If you have any issues registering or receiving the zoom access link and passcode, please e-mail cosec@acbc.com.au.
2. Voting
In accordance with clause 14.1 of the Constitution, to be eligible to vote at the meeting you must be present at the meeting and:
(a) a current and financial member
(b) a representative of a current and financial member
(c) a proxy of a current and financial member
Upon registering, we’ll e-mail the voting form to you. You may complete and submit the voting form at any time from receipt of the voting form to the point during the meeting at which the voting is declared closed. Further instructions will be provided at the meeting.
Members are encouraged to complete and submit the voting form before the meeting even if they plan to participate in the meeting online, so that their vote is counted if there is a technical issue during the meeting.
3. Proxies
In accordance with clause 11.5 of the Constitution, an eligible member may appoint a proxy to attend and vote at the meeting. To appoint a proxy, please complete the proxy form and e-mail the completed proxy form to cosec@acbc.com.au no later than 1:00pm AEDT 20/11/2023.
Members are encouraged to submit a proxy even if they plan to participate in the meeting online, so that their vote is counted if they are unable to attend or vote at the meeting.
• If a member submits a proxy and then attends the meeting, the proxy will not be permitted to vote on that member’s behalf.
• If a member appoints a proxy (other than the Chair of the meeting) and directs their proxy to vote on a resolution and their appointed proxy does not attend the meeting or does not vote on the resolution at the meeting, the Chair of the meeting will be their proxy and will vote on their behalf on a poll as they have directed on the proxy form.
• If a member has not directed their proxy how to vote, the proxy may vote as the proxy determines.
• If a member appoints the Chair of the meeting as their proxy or the Chair is appointed by default if the member has named a proxy on the proxy form and no direction is provided in relation to a resolution, the member authorises the Chair to exercise their proxy as the Chair sees fit in relation to that resolution.
The Chair of the meeting intends to vote all undirected proxies in favour of the resolutions.
4. FY23 Special Purpose Report
There is no requirement to approve the FY23 statutory report and financial statements.
5. Elect Nominated Office Bearers
Each office bearer will be elected as a separate ordinary resolution.
6. Questions
During the meeting, we welcome questions from members and proxies and there will be an opportunity to ask questions via the chat function on zoom. Please ensure the question relates to the business under consideration at the meeting and are relevant to members as a whole. We will endeavour to address as many questions as we can during the meeting and may group questions together to be answered. If we don’t address your question during the meeting session, we will look to answer the question directly with you after the meeting.
7. Technical issue
If a technical issue arises during the meeting, we will assess the impact of the technical issue on members attending as a whole and the extent to which participation in the business of the meeting is affected, and the Chair will determine whether to continue or adjourn the meeting as they see fit.
